Partner Meta App allows you to create archive.org records for a virtually unlimited number of digital items quickly, efficiently, and accurately with a simple spreadsheet.
The first tab is called “Instructions”, and contains instructions for use.
The second is called “pma_template_guide”, and contains syntax for each field.
The third tab, “partner_pma_template” will be renamed to match your 3-letter internal partner abbreviation, and customized for your use, for example “abc_pma_template”.
Once requested and shared with you, your document will be titled “ABC metadata for Internet Archive”, where ABC is your partner abbreviation in our system.
If your institution uses a z39.50 to serve MARC records to the Internet Archive for your books, you'll need a search_id column. At minimum, you should also include a title, author, volume, and language column. Even if this data will come from your MARC records, it helps the scanning center better identify the books to ensure accurate record matching.
If you want to add additional metadata, simply create a new column by putting the metadata field name in the top row. Field names should be lowercase and should include no spaces. Use of - or _ is supported if necessary. You can add as many or as few additional columns as you want.
Our system will do its best to standardize the metadata column names. Ask your digitization manager for guidance on using custom metadata names. For example, you may choose to enter call_number here, in order to easily connect our records back to your record keeping system. In the instance where you are using the field “author”, this will automatically transfer to our “creator” field, complying with metadata for all our media formats. Of course, your digitization manager will review the spreadsheet before loading it, and will contact you if questions come up.
Some columns can contain multiple entries, like language and subject. In this case, the entries should be separated by a semicolon. We may add other columns with this capability in the future, so let your digitization manager know if you have a special need.
Remember, you can add and delete columns from your spreadsheet at any time. It's up to you how much or how little metadata to add to your records.
If you are using a z39.50 connection, any metadata columns that are not included in the MARC but are present on the spreadsheet will be added to your archive.org records. Optionally, you can choose to have metadata from the spreadsheet override the metadata from the MARC. This works globally across the spreadsheet, so if you have some items that should not have metadata overridden, and some that should, you'll need to make two spreadsheet tabs treating them as two boxes, so they can be loaded separately.
And you should delete the search_id column if you're not using a z39.50 catalog. We can create your records without any MARC record at all, and you can always upload one yourself later.
Once you're satisfied with your spreadsheet, message your digitization manager along with your shipment box numbers to be loaded. Be sure to work out the best way to curate and organize the items in the boxes beforehand, so the process can work as smoothly as possible.
If you have any questions, contact your digitization manager. Good luck!
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